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Using the Microsoft Word exclude dictionary |
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by Lois Wakeman |
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If you do not know about the Microsoft Word (TM) exclude dictionary, it is a real help in proof-reading. Properly-spelt words in this file will be picked up as possible mis-spellings: so no more embarrassing mistakes like "If you cannot log into the system, please contact your manger" or "Do not sue the appliance in wet conditions". Of course, this is no substitute for proper proof reading, but it does make it easier to spot typos that you often make. |
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I have made it very easy to add words to my exclude dictionary as follows. I added a shortcut to the Windows Start menu to open the file in Notepad, so whenever I notice that I have typed a real word that was not what I meant (form and from are typical), I open the file and add it, one word per line. If a word can be used at the start of a sentence, add both capitalised and lower case versions (form, Form).Next time Word is loaded, my additions will be picked up as possible typos.
To create the shortcut:
1. In Windows Explorer, use the Tools > Folder Options > View dialogue to make sure you can see hidden files.2. Next use Tools > Folder Options > File Types dialogue to create a new type for extension EXC. Locate Notepad as the application to use (it is usually already in the list) and save the change.3. Find the exclude dictionary: in a typical Office XP/2003 English installation, it is "C:Documents and SettingsApplication DataMicrosoftProofmssp3en.exc", and create a shortcut to it. If the exclude dictionary does not exist, you will have to create it – lookup “Specify a preferred spelling for a word” in the help.4. Drag the shortcut into the folder you want - could be in the Start menu, on the desktop, in the Office bar or another task bar. Et voilà! Double click on the shortcut and the dictionary opens for editing. |
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